childcarepro TM is a child care management software that helps Canadian organizations to manage
their information (please see http://childcarepro.ca/). childcarepro is operated and managed by Vari
Tech Systems Inc. (“Vari Tech”) and Community Care Professional Solutions Inc. (“CCPS”)
(collectively, “childcarepro”, “us”, or “we”).
childcarepro takes privacy and information security seriously and we have developed this privacy
policy to comply with applicable privacy laws and to explain how we collect, use, and disclose
personal information when you or your organization (collectively, “you”) uses childcarepro or any
of the childcarepro related sites or services (the “Services”).
By using childcarepro, you consent to this Policy. If you provide personal information to us on
behalf of another individual, you confirm that you have their consent to do so or the authority to
provide consent on their behalf.
What personal information do we collect?
We collect personal information that you provide when you use the Services – this may include, for
example, name, contact information, and any other information that you provide to use the Services
(for example, financial information and family records, employment information, etc.).
Why do we need to collect or use your personal information?
We collect personal information only for the following purposes:
(a) to establish and maintain our relationship and communicate with you;
(b) to manage and operate childcarepro and to provide the Services;
(c) to improve your experience and to develop, enhance, market or provide
(e) to manage and develop our business operations, including personnel and
(f) to meet legal and regulatory requirements or to protect our rights; and
(g) any other purposes you consent to from time to time.
We typically collect this information directly from you or from others with your consent.
We may use personal information to communicate with you in relation to the Services or other
developments that we believe will be of interest to you in accordance with applicable laws including
Canada’s Anti-Spam Legislation. You provide your consent to us contacting you when you use the
Services. You may opt-out of receiving such communications by contacting us at the address below.
When do we disclose personal information?
We may disclose personal information to facilitate the purpose outlined above including, for
example, to third party service providers performing functions on our behalf such as information
Vari Tech and CCPS have a close working relationship, and we share information between us to
facilitate the purposes listed above.
How do we protect your personal information?
In order to protect your personal information, we will:
(a) not collect, use or disclose your personal information for any purpose other than
those identified above, except with your further consent;
(b) protect your personal information with appropriate security safeguards;
(c) protect the confidentiality of your personal information when dealing with other
(d) strive to keep your personal information as accurate and up-to-date as is necessary
for the purposes identified above; and
(e) provide you with access to your personal information in accordance with
How do we store and process your personal information?
We store personal information on our internal servers and/or with our services providers.
Our service providers may store and/or process personal information outside of Canada (including in
the United States of America). When information is stored or processed outside of Canada, it may be
subject to the laws of and be accessible by legal authorities in such other jurisdictions. We have
taken appropriate technical, organizational, and legal steps to secure this information.
Visitors to our website should also be aware that anonymous technical information may be collected
by us as a result of a visit to our website. For example, this information may include the visitor’s IP
address, browser type, operating system, domain name, access times and referring website addresses.
We uses this anonymous technical information for our such as diagnosing problems with our servers,
improving our websites and compiling aggregate and statistical information.
We will not attempt to link or match such anonymous technical information with any personally-
identifiable information unless we have an individual’s consent, we (or our service providers) have
detected or reasonably suspect any unlawful use of the Services or a security breach, or we have a
legal duty or right to do so.
We may use “cookies” on our website. “Cookies” are small text files placed on computers that can
collect and store a variety of information. Permanent cookies are stored indefinitely on a user’s hard
drive unless manually deleted, while temporary cookies are automatically deleted from the user’s
browser upon logging out of a website. Web browsers typically allow users to disable permanent
and/or temporary cookies.
We may use Google Analytics on our website to improve the Services. Please see
https://policies.google.com/privacy for more information.
Our website contains links to other websites. We are not responsible for the privacy practices used or
followed by other websites. You are encouraged to be aware of when you leave our website, and to
read the privacy statements of each and every website you may visit that may collect personal
information from you.
What are your choices?
We would like to have your consent to continue to collect, use and disclose your personal
information for the purposes identified above. However, you do have choices and can refuse or
withdraw your consent as follows:
(a) you may refuse to provide your personal information to us; and/or
(b) you may also withdraw your consent at any time, subject to legal or contractual
restrictions and reasonable notice.
However, in either case, this may limit our ability to serve you.
If you have any questions or concerns, please contact us at: . Privacy Officer,
Changes to this policy
We may change this Policy at any time in accordance with applicable laws – please check our
website for updates to this Policy. If you use the Services, we will assume that we have your ongoing
consent to collect, use and disclose your personal information at set out in this Policy.