childcarepro™online childcare software

online child care software – it’s child care management made easy!

Online child care management software specifically designed for the early childhood programs. A solution that fits all. No matter if you are a single site or multi-site organization, childcarepro customizes for all clients, big and small.  Serving Canadian care centres for over 10 years!

Single Center Organization Multiple Centre Organization Home Agency
Subsidy Calculations
Income Tax Receipts
Child & Family Records
Pre-Authorized Debit
Post Dated Cheques
Credit Cards
Multi-Site Management
Employee Management
Electronic Attendance
Reports & Forms
Waitlist Management
Online Registration
Customizable & 24/7 Access
Stored and Secured in Canada


Children & Family Records

In-depth family record keeping allowing you to easily manage all client related information including child and family records, health/medical information, schedules, consents, invoicing and receipting. childcarepro™ is child care management software that streamlines and consolidates as the information is entered, and is shared between modules.


parent_onlineOnline Access for Parents

Parents are able to go online and register their children for child care services all from the comfort of their home.  Along with online registration, parents have the option to receive invoices, receipts and tax receipts via email.  With this electronic option, child care centres also have the ability to send out this information to one parent, a group of parents or all parents by a simple click of a button.


ccp-black-iphoneEmployee Records Management

Keep important staff records at your fingertips. From scheduling employees to obtaining payroll bi-weekly summary reports. childcarepro™ tracks vacation time, sick time, bank time, training hours, and more… Track incidents and review reports to identify potential patterns. Staff reports and forms are easy to print and/or generate. These are available for one, several or all employees.  It’s effortless!


subsidy_grant-approvalSubsidy & Reporting

The Attendance screen automatically records all children as present, requiring you to only record absent days for the billing period.  This will generate an accurate subsidy invoice and subsidy report, which can be easily downloaded or printed as required. Reconciliation of subsidy account to parent invoices is quick and easy.  Know that the total cost of care is accurate and easy to manage.  Eliminate errors and manual calculations!


billing_receiptingBilling & Receipting

Unlike any accounting program, invoices are calculated based on children schedules and subsidy contributions.  No more creating invoices one by one!  Both invoices and payments/receipts are created in batches and are reported on the Parent Ledger Cards. Parent Ledger Cards are a quick and easy method of answering all parent questions. Who owes you money? At any time, generate the Accounts Receivable Report and view all your outstanding accounts.  It’s easy and simple!


calculator-accountingAccounting & Monthly Financials

The flexibility in the facility set-up options allows you to control and modify your chart of account. Month end reports are automatically generated on the first of every month.  Data is reported in the archive module. You can set report criteria and generate reports at any time. The reports can be printed or seamlessly transferred to programs such as Excel, Word, Quicken, QuickBooks or Simply Accounting.  It’s efficient!


waitlistWaiting List Management

Manage your waiting list by entering the basic information for the child. Children can be placed on a priority list and reports can be generated. Once the child’s status is changed to active, the information is automatically transferred to the enrolment list. From your website, parents can submit the waiting list application where the data is automatically entered into childcarepro™. It’s easy and simple!